What On-Site Shredding Means for Your Business
In a nutshell, on-site shredding is the process of having your documents destroyed at your place of business by a professional shredding provider. It also offers a host of benefits for your organization. In this blog post, we discuss the benefits of on-site shredding for your business:
The purpose of document shredding is to prevent identity theft and business fraud. Unfortunately, when you send your documents off-site for destruction, you can’t guarantee the privacy of your information. With on-site shredding, intact sensitive and confidential documents never leave your premises. They are collected and destroyed at your business by a background-screened professional, which reduces the risk of a costly privacy breach.
Verification of Destruction
Some companies have internal audit requirements that require firsthand verification of the document destruction process. When your documents are shredded on-site, you conveniently verify the destruction process without ever leaving your business premises. All shredding takes place at your business with a mobile shredding vehicle.
How many times have you left a document on a desktop or printer station with the intent of destroying it, but fail to do so because your shredder is either in use or out of order? This scenario happens all the time in busy organizations like yours. But the longer you wait to shred confidential documents, the greater the risk to your business.
With on-site shredding, you never have to wait to have your documents destroyed. Your shredding provider provides locked consoles that let you dispose of sensitive files quickly and without having to remove staples, paperclips, sticky notes or even folders. Once your shredding schedule is set, a mobile shredding vehicle arrives at your business for prompt, on-site destruction.
Think of the time and hassle associated with shredding documents in-house. They have to be removed from file folders and sticky notes, staples and paperclips have to be removed from documents. Document stacks need to be separated into easily-shredded portions. Each document is hand-fed into the shredder. After all these steps, you’re left with bags of shredded material that requires disposal. On-site shredding eliminates these time-consuming steps so you stay productive.
Complying with an alphabet of privacy regulations is a full-time job. On-site shredding takes over the task of ensuring your documents are destroyed securely so you don’t have to worry about it. You receive a Certificate of Destruction each time your records are shredded, which documents your compliance with HIPAA, FACTA, SOX and GLB.
Peace of Mind
Is sending your documents off-site worth the anxiety? What if chain of custody is broken along the way? Are you prepared to deal with the repercussions of a privacy breach? Having your documents destroyed on-site in front of you eliminates uncertainties and gives you peace of mind.
TRexShred offers NAID AAA Certified paper shredding and hard drive destruction services for businesses in Dallas-Fort Worth. To learn more about how we can help you, please contact us by phone or complete the form on this page.